Guidelines for thesis preparation chapter I: general policies

GUIDELINES FOR THESIS PREPARATION

CHAPTER I: GENERAL POLICIES

Every thesis accepted for an advanced degree is a mature piece of original research. Just as the research should be precise and complete to meet departmental standards, the presentation of that research should be equally precise and complete to meet the Graduate School standards.

The purpose of these guidelines is to ensure that every thesis that will carry the name of the Izmir University of Economics meets the same high standards of presentation. These standards are Graduate School standards and are applied consistently to all departments and programs.

Because all theses are made available to the public, a thesis containing classified material cannot be accepted.

If your thesis contains potentially patentable information, you may request a 90-day hold on the release of your thesis to the public. During this period, the Graduate School will not release your thesis to the public. The hold period begins immediately after the official graduation date.

To insure durability, permanency, and opacity, all copies must be on good quality white bond paper, of at least 75 g, measuring 21 by 29.7 cm (A4). Only single-sided copies will be accepted.

The type size should be 10-point or larger. Any standard font (e.g., elite, pica, executive, Helvetica, Times, Roman, Palatino) is acceptable. Do not use script, or ornamental fonts. The typeface and size must be consistent throughout the thesis. Bold face letters and symbols, and italics may be used for special emphasis and foreign words.

No ink corrections, strikeovers, correction fluid or tape, paste-ups, insertions between lines, and letraset are permitted on the final bound copies. If you must make corrections, do them on the original manuscript before it is copied (but not by ink corrections and strikeovers which are never allowed).

The general text of the manuscript must use double line spacing, although tables, long quotations, footnotes, endnotes, bibliographies, and captions may be single-spaced.

The left margin (binding side) must be at least 4 cm wide to allow for binding; the other three margins must be 2.5 cm wide minimum. Narrower margins are not acceptable. Slightly larger margins are advisable, to allow for error during reproduction. Absolutely nothing should appear in the margins. This means that all headings, page numbers, text, tables, illustrations, etc., must be contained completely within the area bounded by the margins.

All materials must be centered between the text margins rather than between paper edges. After the manuscript is bound, centered material will appear to be centered on the page.

Words must be divided correctly at the end of a line and may not be divided from one page to the next. Use a standard dictionary to determine word division. At least two lines of a paragraph must appear together at the top and bottom of every page. A subheading must be followed by at least two lines of a paragraph.

All page numbers of the thesis or dissertation must appear in the same location on the page. You have three choices for this location: the upper right-hand corner, top center, or bottom center of the page. In any case, page numbers must be at least two single spaces above or below the nearest line of text, but within the margin boundaries as stated above. All page numbers must be in the same font and size.

1. 
   For the preliminary pages, use small Roman numerals (i, ii, iii, iv, etc.). The Title page and the Approval page do not have numbers but count as pages i and ii, respectively. Actual page numbering begins with iii on the Abstract page.
   

2. 
   Use Arabic numerals beginning with "1" on the first page of the text and continue throughout the rest of the thesis, including bibliography, appendices, and vita. All pages must be numbered consecutively, including pages containing chapter pages, illustrations, such as tables, figures, plates, and photographs.
   

If your finished manuscript exceeds 5 cm in thickness it must be bound in two or more volumes. Volumes are numbered consecutively, using capital Roman numerals. Each additional volume must contain a title page. Title pages are identical except for the notation Volume I, Volume II, etc., just below the title to differentiate the volumes.

All master's theses are to be bound in orange color cloth. All doctoral theses are be bound in red color cloth. Synthetic, leatherette, or similar cloths are not acceptable. A bound copy of the thesis should measure 21.5 by 28.5 cm.

See Appendix A for the front cover and the spine.

Two general rules of thumb should govern the presentation of any thesis: keep the format as simple as possible, and be consistent with the format throughout the thesis. Every thesis has three main parts or divisions: the preliminary pages, the text, and the reference matter. You must follow the order of items within these parts as listed below. Required sections are marked with asterisk. Further instruction about each section follows this list.

* Blank Page

* Title Page

* Approval Page

* Abstract

* Ozet (Turkish translation of the Abstract)

Dedication
Acknowledgments
Preface
* Table of Contents

List of Tables

List of Figures

List of Illustrations

List of Symbols and/or Abbreviations


Text
* Main Body
Reference Matter

* Bibliography or References

Appendices (May be placed before Bibliography or References)

* Vita (Required only of doctoral candidates)

It is just a blank page that is not used for any purposes.

The title must be single-spaced, in all capital letters, and should begin at 5 cm from the top of the page. The information retrieval systems consulted by many scholars to locate theses and dissertations relating to their own work use the key words in the title. Consequently, the title must not contain mathematical formulas, symbols, superscripts, subscripts, Greek letters, or other non-standard abbreviations and characters; words must be substituted.

A sample Approval Page is provided in Appendix C. It is strongly recommended that the approval page of the thesis be signed in black ink.

The abstract gives a brief account of the thesis or dissertation, including a statement of the problem, procedure and methods, results, and conclusions. It must not exceed 250 words, must not include diagrams, and should not include mathematical formulas unless essential. A sample Abstract is provided in Appendix D.

Ozet is the Turkish translation of the Abstract. A sample Ozet is provided in Appendix E.

If included, each of these items must appear on a separate page. A heading for the dedication is not required, but it must have a page number. If used, the dedication must be brief and centered on the page. A sample Dedication is provided in Appendix F.

The table of contents must list the title of each chapter and its parts and sections, references or bibliography, appendices, and vita (if applicable). The wording used for all entries in the table of contents must match exactly with what is used in the text. Each entry must have leader dots, which connect it to its corresponding page number.

A list of tables may be included for the convenience of the reader. If included, it will immediately follow the table of contents on a new page.

Each entry should have the same number and the same caption or title used for a table in the text, although a long caption may be abbreviated to the extent of using only the first full sentence. As in the table of contents, each entry must have leader dots, which connect it to its page number.

If included, these lists must appear on separate pages and are governed by the same rules as the list of tables. A sample List of Figures is provided in Appendix J.

If included, you should follow a format consistent with acceptable practice in your discipline.

The text, or the body of a thesis or dissertation, is divided into multiple chapters to help the reader in understanding the subject matter. Although the detailed organization of the text varies among academic disciplines, the formatting of the text must be consistent throughout. All headings and subheadings should be presented in the same way in each chapter, in terms of capitalization, placement on the page and kind of type used. No headers, giving the titles of chapters or other sections, are allowed at the top of the pages.

Illustrations include drawings, charts, figures, tables, diagrams, plates and photographs. These may be inserted wherever the author feels appropriate, but as a general rule, should appear as near as possible to the part of the text relating them.

a) Captions may be placed on a separate page, facing the illustration. Consequently, it is the right margin of a facing page, not the left, that must be at least 4 cm for binding purposes. If an oversized illustration is rotated and the caption appears on a facing page, the caption must also be rotated.

b) An illustration may be photo-reduced, but its page number and caption must be the same size and typeface as in the rest of the illustrations.

c) An illustration may be folded and inserted in either of the following ways:

i) Fold the illustration and insert it in a white or manila envelope no larger than 16.5 by 24 cm, which may be mounted on paper of the proper weight for inclusion in the thesis. Each page enclosed in the envelope must be included in the pagination of the thesis; the page on which the envelope is mounted should have a single page number or inclusive page numbers, as needed,

or,
ii) Fold the illustration and mount it on 21 by 29.7 cm sheet.
3.2.2 Formulas

Mathematical and chemical formulas, equations and expressions may be printed, neatly hand-lettered, or both. If reference is made to them, they must carry numerical identification. All hand-lettered pages require prior approval of the Graduate School.

Short, direct prose quotations of three typewritten lines or less should be incorporated into the text, enclosed in double quotation marks. Prose quotations, which exceed three lines, should be set off from the text in single spacing and indented in its entirety at least four spaces from the left margin, with no quotation marks at beginning or end.

Notes may be in the form of footnotes, placed at the bottom of each page, or endnotes, placed at the end of each chapter or at the end of the thesis before the bibliography.

The reference material consists of a bibliography or references, which is required, and appendices, which are optional.

A bibliography is a selected list of all books, articles, and other source material related to the thesis research and is always in alphabetical order, with the author's last name first.

a) Do not give the bibliography or references a chapter number, but it must have page numbers written in the same typeface and size used for pagination throughout the thesis.

b) The heading BIBLIOGRAPHY or REFERENCES is centered between the text margins without punctuation 5 cm from the top of the page; the list begins four spaces below.

c) Each bibliographic entry should be single-spaced with double spacing between entries.

d) The candidate's major department should be consulted for a reference style that is appropriate to the discipline and acceptable to the department.
3.3.2 Listing styles of Bibliography

1. 
   Bibliography style for a book by one author
   

Brinkley, Allan. 1982. Voices of Protest: Huey Long, Father Coughlin, and the Great Depression. New York: Alfred A. Knopf.

2. 
   Bibliography style for a book by two authors
   

Graves, Robert, and Alan Hodge. 1971. The reader over Your Shoulder: A Handbook for Writers of English Prose (2^nd ed.). New York: Random House.

3. 
   Bibliography style for a book by three or more authors
   

McCrum, Robert, William Cran, and Robert Mcneil. 1986. The Story of English. New York: Viking Penguin.

4. 
   Bibliography style for a book by an organization
   

U.S. Department of Commerce. 1976. Pocket Data Book USA 1976. Washington, D.C.: U.S Government Printing Office.

5. 
   Bibliography style for a book without the author’s name
   

Begin the bibliography entry with the title of the work.

6. 
   Bibliography style for a book with editor, compiler or translator
   

A bibliography item begins with the name of a book’s editor, compiler or translator when one of these is listed on the title page and no author’s name is given. Editor or other term is abbreviated and placed after the name:

7. 
   Bibliography style for a book edition, series, or volume
   

The edition, series, or volume is placed after the book’s title in the brackets.

8. 
   Bibliography style for a book in a reprinted edition
   

Bierce, Ambrose. 1958. The Devil’s Dictionary. Neale Publishing Co. 1911. (Reprint). New York: Dover Publications, Inc.

9. 
   Bibliography style for a book publisher not known
   

Budgen, Frank. 1955. Further Recollections of James Joyce. London: n.p.

10. 
    Bibliography style for a book in a language rather than English
    

11. 
    Bibliography style for an unpublished work
    

An unpublished work such as a thesis, a paper presented at a conference, manuscript, or book in draft is treated the same as a published book but with two exceptions. The title is placed in quotation marks and is not in italics, and the word thesis or similar term is used to label the work after the title of the work.

12. 
    Bibliography style for articles
    

When listing articles, list authors’ names in the same manner that you would list authors’ names for books. Then give date followed by the title of the article in quotation marks, title of the periodical in italics, volume number and issue number, and the inclusive pages that the article appeared on.

Some authors may desire to include certain materials of the thesis in an appendix rather than in the main text. For example, an appendix may contain test forms, detailed apparatus description, extensive tables of raw data, computer programs, etc.

b) Spacing need not be the same for each of the appendices. Documents and case studies may be single-spaced, whereas spacing for the explanations of methods and procedures may be similar to that of the text.

c) Each appendix with its title must be listed separately in the table of contents as a subdivision under the heading APPENDICES.

d) All appendices must have page numbers written in the same typeface and size used for pagination throughout the thesis.

e) If an appendix contains photocopied material, the photocopies should be of letter quality.

3.3.4 Vita

The vita is required only for doctoral theses. It is a professional biography of the candidate, which includes date and place of birth, educational institutions attended (after high school), degrees and honors won, titles of publications, and teaching and professional experience. It should be short, concise, and written in the third person, although in some departments a resume or curriculum vitae may be substituted.

a) Note the correct spelling: either "Vita" or "Curriculum Vitae."

b) Do not give the vita a chapter number, but it must have page numbers and be included as the last item in the table of contents.

c) The vita must be in the same typeface and size as the rest of the thesis.

d) A sample Vita is provided in Appendix K.

CHAPTER 4 : SUPPLEMENTARY INFORMATION

A thesis is a formal research presentation. Hence it should be written in a formal style appropriate to the discipline (e.g., active voice, impersonal style). For example, adopt the past tense throughout ("Results of the experiment demonstrated") and avoid slang and colloquialisms. Technical terms should be used where appropriate, but avoid using words and phrases that are difficult to understand when a simpler vocabulary will do just as well.

Because stylistic conventions vary greatly from one discipline to another, you should consult with your supervisor and/or graduate coordinator regarding recommended style manuals. We recommend the most recent editions of the following style manuals:

American Psychological Association, Publication Manual, Arlington.

A Manual of Style, Chicago, University of Chicago Press.

Campbell, W.G. and Stephen, V.B., Form and Style: Theses, Reports, Term Papers, Boston, Houghton Mifflin Co.

Dodd, J.S., Ed., The ACS Style Guide: A Manual for Authors and Editors, Washington, D.C., American Chemical Society.

Gilbaldi, J. and Achtert, W.S., MLA Handbook for Writers of Research Papers, New York, Modern Language Association of America.

Turabian, K.L., A Manual for Writers of Term Papers, Theses and Dissertations, Chicago, University of Chicago Press

Appendix A: Sample Front Cover

ANSWERING THAT TECHNICAL QUESTION:

BURCU PINAR

JUNE 2003
Appendix B: Sample Title Page
ANSWERING THAT TECHNICAL QUESTION:
"WHAT IS ACCOUNTING FOR?"

A THESIS SUBMITTED TO

BY

BURCU PINAR

JUNE 2003

Approval of the Graduate School of Social Sciences

________________
(Title and Name)

Director

I certify that this thesis satisfies all the requirements as a thesis
for the degree of Master of Science/Doctor of Philosophy.

___________________

(Title and Name)

Head of Department

This is to certify that we have read this thesis and that in our

opinion it is fully adequate, in scope and quality, as a thesis for

the degree of Master of Science/Doctor of Philosophy.

_________________

(Title and Name) (Title and Name)

Examining Committee Members

order of last name)

............................... _____________________

............................... _____________________

............................... _____________________

............................... _____________________

............................... _____________________
Appendix D. Sample Abstract

ABSTRACT
WORKING WITH THE INTERNATIONAL FINANCIAL MARKETS

MBA, Department of Business Administration

Supervisor: Prof. Dr. ------
Co-Supervisor: Prof. Dr. -------

June 2003, 76 pages

This thesis analyzes the ------------------------

Keywords: -------

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Appendix E. Sample Özet

ÖZET
ULUSLARARASI FİNANSAL KURUMLARLA ÇALIŞMA

İşletme Yüksek Lisans, İşletme Yönetimi Bölümü

Tez Yoneticisi: Prof. Dr.
Ortak Tez Yoneticisi: Prof. Dr.

Haziran 2003, 76 sayfa

Bu calisma, ---------------

Anahtar Kelimeler:

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Appendix F. Sample Dedication

To My Parents

v
Appendix G. Sample Acknowledgments

ACKNOWLEDGMENTS

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Appendix H. Sample Table of Contents

TABLE OF CONTENTS

ABSTRACT .................................................... iii

Care Outputs in Rural and Industrial States ..... 5

a Plausible Explanation ......................... 13

FRAMEWORKS GOVERNING BASIC ASSUMPTIONS ............... 16

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Appendix I. Sample List of Tables

LIST OF TABLES

TABLE
1. …………………………………………………………………………………………………………………………………………………… 36

3. …………………………………………………………………………………………………………………………………………………… 56

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Appendix J. Sample List of Figures

LIST OF FIGURES

FIGURE
1. Tagged plants of clone NE-252. Photograph was made

after 6 weeks of fumigation with ozone at 10 pphm ....... 28

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Appendix K. Sample Vita

Tengiz Üçok was born in Ankara on August 18, 1969. He

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